FULL SERVICE FINE ART EVENT PLANNING

FOR FUNDRAISERS + GALAS

Our Fine Art Event package includes full service planning, which will keep you (and your committee) organized and focused on the goal, help you create a strong fundraising program, and also gives maximum "wow" factor when you're on a non-profit budget. Here's all that's included:

PORTFOLIO

Step 1

INITIAL CONSULTATION + ONBOARDING

I have a successful track record in building profitable events for non-profit clients. Let's bring you on board and talk about what's worked for you in the past, and where your event can grow. To help you brainstorm and organize your details as we begin, I’ll provide forms designed to guide you through the process:

Shared planning checklists
Guest List template
Vendor payment tracking
Marketing calendar + deadline establishment
Online client portal (where all future documents will also be stored!)

Events by Autumn_Fundraiser planning services

Photo by 5 Crow Photo

Step 2

BUDGETING, FORECASTING + CREATIVE FUNDRAISING

I'll look at your past event statistics and budgets, and also work to understand who your typical attendee or sponsor is (or we can start a totally new event)! Budgeting is vital to the success of your event, so we start our focus there. I'll define your comfortable expenditure range, and help calculate income possibilities too. I’ll provide:

Assistance with sponsorship level creation
Ticket pricing solutions for maximum income opportunities
Budgeting with sales forecasting
Ideas for VIP swag, and gift curation
Determining fundraising activities + branding to your event
Assisting with ideas for auction items + giveaways

Photo by Kristie J Photography

Step 3

DESIGN, BRANDING + INSPIRATION

Using those initial details you've shared, I’ll also begin brainstorming all the ways we might be able to weave branding into your event. I'll define the key elements that will set your event apart, and also formulate the overall vision for your fundraiser. I love incorporating ideas you already have in mind, but I also strive to take them a step further—elevating the design to create a one-of-a-kind event that truly reflects your organization's mission and impact. I’ll provide:

Event branding
Customized Pinterest design board
Sketches of designs + installation elements
Creative menu suggestions
Program entertainment + program writing assistance
Diagrams + layouts

Photo by EllieAna Photography

Step 4

VENDOR SELECTION + MANAGEMENT

Once we've established a budget that aligns with your event's vision, financial goals, and branding, I'll curate a personalized list of vendor recommendations. This list will be tailored to meet the unique needs of your fundraising goals and event budget. I’ll provide + assist with:

Vendor recommendations
Venue Tours
Vendor contact information

Photo by Kristie J Photo

Step 5

ORGANIZATIONAL TOOLS

This is where my decades of experience across various event-related roles become invaluable. I anticipate what vendors AND volunteers will need before they even ask, ensuring seamless communication and organization. I know how to sort, structure, and relay information clearly—detailing exactly how the event days will unfold, where everyone needs to be, and when. In short, I am ORGANIZED and DETAIL-ORIENTED. I’ll provide:

Design sketches
Event orders
Timelines + program creation
Inventory lists

Photo by EllieAna Photography

Step 6

THE FINE ART EVENT

This is where I truly stand apart from other planners. You’ve branded + budgeted every detail with me—now I’ll bring those details to life in a way that’s not only stunning and cohesive but also professionally executed. Since I only charge for materials, you’ll be able to feature impactful design elements that "wow" without the retail expense, or asking local community members for more donations. As a professional artist and graphic designer with years of experience turning event visions into reality, I ensure every detail is thoughtfully crafted.

FABRICATION

Custom build minimum fees are waived for Fine Art clients
I offer wholesale pricing for custom builds + linen fabrication

STATIONERY + SIGNAGE SERVICES

Waived custom design fee ($1000 savings) at Winter Paper Co.
Wholesale pricing for all stationery + signage products
This includes favors + event accessories, VIP gifts, event swag, etc.
Assistance with program slide show and sponsorship artwork
Offering all printing methods, including laser, letterpress, embossing, foiling, and more, on mixed media applications

ACCESS TO EVENT RENTALS

Access to the rental inventory at Made
Rental minimums waived
One full 13' cargo trailer load of decor included in quote
You'll pay only material cost for items that are changed or updated within the inventory, otherwise we bring decor at no additional cost

Photo by K Jacobson Photography

Step 7

SEAMLESS LOGISTICS, WOW EXPERIENCES FOR ATTENDEES + AN EXTRAORDINARY EVENT!

When you hire me as your planner, it frees you to be the face of your nonprofit organization—engaging with attendees, fostering connections, and making key announcements (if you choose to!). Meanwhile, I will be working behind the scenes to ensure a smooth, stress-free event by providing the following services:

Event setup services with the assistance of my professional crew (often multiple days, depending on logistics)
Run dress rehearsal + manage program
Vendor management
Guest management
Timeline + program management
On site the entire event day, from start to finish
Event strike (teardown) services

Photo by 5 Crow Photo

Photo by K Jacobson Photography

Step 8

REPEAT ATTENDEES YEAR AFTER YEAR

With our keen attention to detail, expertise in event branding, and ability to seamlessly manage logistics with large audiences, we are dedicated to creating a truly memorable experience for your attendees. We design events that foster meaningful connections to your organization and leave a lasting impact. Our goal is to make your non-profit fundraiser an event that people look forward to year after year, ensuring its longevity and continued financial success.