FULL SERVICE FINE ART EVENT PLANNING

FOR TRADE SHOWS +

CONVENTIONS

Our Fine Art Event package includes full service planning,

which makes for memorable guest experiences, unique + successful events. Here's all that's included:

Step 1

INITIAL CONSULTATION + ONBOARDING

When talking about conferences and conventions, we love to deep dive into your product/service and your goals for the specific event. Initially, we research to better understand what you are selling or promoting to attendees, and what you want their main takeaways to be. With that in mind, we're able to formulate all those tiny little branding details that will make the event memorable for your guests, and will set it apart from other trade shows. No more boring meetings! To help you brainstorm and organize your details, I’ll provide forms designed to guide you through the process:

Shared planning checklists
Guest List template
Vendor payment tracking
Online client portal (where all future documents will also be stored!)

Events by Autumn_Tradeshow planning services

Photo by Dustin Moon Visuals

Step 2

BUDGETING, FORECASTING, DESIGN, BRANDING + INSPIRATION

Using those initial details you've shared, I’ll begin brainstorming all the ways we might be able to weave branding into your event, while also making it financially viable. I'll work with you to refine your must-haves, budget range, sales goals, and the key design elements that inspire you. We’ll exchange ideas and inspiration, building on what you already have planned, while pushing the creative boundaries to make your event truly unique for your attendees. I’ll provide:

Event Branding remains at the forefront of our design process
Assistance with sponsorship level creation + ticket pricing solutions for maximum income opportunities
Budgeting with sales forecasting
Customized Pinterest design board (visual examples)
Sketches of any design, signage or art elements
Creative menu suggestions
Ideas for VIP swag, and speaker + sponsor gifts
Diagrams + layouts

Photo by Dustin Moon Visuals

Step 3

VENDOR SELECTION + MANAGEMENT

After we've determined a spending limit that aligns with our design concepts, as well as your financial + branding goals, I’ll create a tailored list of vendor recommendations. This list will be customized to fit your specific event needs and budget. I’ll provide + assist with:

Vendor recommendations
Venue Tours
"FAM" (familiarization trip to your event location to measure, do site visits, plans logistics, sample catering, etc.)
Vendor contact information

Photo by Stella K Photography

Step 4

ORGANIZATIONAL TOOLS

This is where my decades of experience across various event-related roles become invaluable, as well as my past experience in conference + meeting planning. I anticipate what vendors will need before they even ask, ensuring seamless communication and organization. I know how to sort, structure, and relay information clearly—detailing exactly how the event days will unfold, where everyone needs to be, and when. In short, I am ORGANIZED and DETAIL-ORIENTED. I’ll provide:

Design sketches
Event orders
Timelines + program creation
Inventory lists

Photo by Stella K Photography

Step 5

THE FINE ART EVENT

This is where I truly stand apart from other planners. You’ve branded + budgeted every detail with me—now I’ll bring those details to life in a way that’s not only stunning and cohesive but also professionally executed. Since I only charge for materials, you’ll have extra room in your budget for upgrades—whether it’s hosting the bar, hiring unique entertainment, or splurging on the stretch limo for your VIP. As a professional artist and graphic designer with years of experience turning event visions into reality, I ensure every detail is thoughtfully crafted.

FABRICATION

Custom build minimum fees are waived for Fine Art clients
I offer wholesale pricing for custom builds + linen fabrication
Transportation + shipping calculated on an individual basis

STATIONERY + SIGNAGE SERVICES

Waived custom design fee ($1000 savings) at Winter Paper Co.
Wholesale pricing for all event stationery + signage products
This includes magazines, banners, favors, event accessories, welcome gifts, VIP gifts, etc.
Offering all printing methods, including laser, letterpress, embossing, foiling, and more, on mixed media applications

ACCESS TO EVENT RENTALS

Access to the rental inventory at Made
Rental minimums waived
You'll pay only material cost for items that are changed or updated within the inventory, otherwise we bring decor at no additional cost
Transportation + shipping calculated on an individual basis

Photo by Dustin Moon Visuals

Step 6

SEAMLESS LOGISTICS, WOW EXPERIENCES FOR ATTENDEES + AN EXTRAORDINARY EVENT!

As the event host, you’ll be the face of the event - networking with attendees, and being the stage presence for announcements (if you want to be!). Meanwhile, my expert team and I will be behind the scenes, ensuring a seamless and stress-free experience by providing the following services:

Event setup services with the assistance of my professional crew (often multiple days, depending on logistics)
Vendor management
Guest management
Timeline + program management
On site the entire event day, from start to finish
Event strike (teardown) services

Photo by Dustin Moon Visuals

Step 7

REPEAT CUSTOMERS YEAR AFTER YEAR

With our attention to detail, event branding knowledge, and the seamless execution of the logistics between multiple locations and hundreds (or thousands) of attendees, we strive to provide the most unique experience for your attendees. We also provide great opportunities for networking and we build experiences that are unforgettable. We want attendees to look forward to your specific event for years to come. Longevity in our events is as important to us as it is to you!

Photo by Dustin Moon Visuals